Office Manager- Key Duties & Responsibilities:
Provide general clerical support for office activities and provide services to staff with any project-related deadlines.
Provide HR support related to benefits, personal issues, payroll questions, etc.
Manage daily correspondence and incoming calls. Answering phones, transferring calls, and providing information.
Manage communications with local suppliers.
Office setup and maintenance. Office machines and filing cabinets
Manage the new hire documentation and coordination.
Enter weekly timecards for payroll processing.
Maintain and update customer and project schedule database systems. Handle purchase order requests.
Assist with project set-ups and archive closed projects. Purchase Orders and Change Orders.
Managing accounts receivable and billings. Ensure proper office protocol is followed.
General typing tasks (drafting memos, emails, etc.).
Other tasks as needed.
Typical Skills & Requirements
Excellent written and verbal skills – Bilingual English/Spanish preferred
Detailed, highly organized individual with the ability to multi-task, open to change of pace every day.
Excellent organization skills, good note-taker, and good listening/comprehension
Strong computer skills with proficiency in Microsoft Office, mostly Word, Excel, and Outlook.
A basic understanding of generally accepted accounting practices and the use of QuickBooks.
Experience in a manufacturing office is preferred but not required
Knowledge of standard office procedures and equipment
Ability to work on multiple projects simultaneously
Ability to achieve deadlines under pressure
Detail-Oriented, strong communication skills, both written and verbal
Strong organization, good bookkeeping, good customer service skills
Benefits of Employment:
Full-Time, Monday-Friday.
Health Benefits, incl. Dental and Vision
Positive work environment
Small-office setting
40 hours/week Hourly or Salary based on experience.
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